Under the general direction of the Finance and Business Operations Service Center Director, the Payroll and Administrative Services Supervisor manages the timely and accurate data entry, processing, and reporting of payroll, finance, and employment transactions. The Supervisor provides leadership and support to a team of payroll professionals; facilitates the implementation of the organization's payroll training and communication strategy, leads payroll systems end user acceptance testing and validation activities; and manages administrative services for all departments supported by the Finance and Business Operations Human Resources Service Center. Key Responsibilities Include: *Supervise the timely and accurate delivery, reporting, and communication of payroll and monthly and bi-weekly time reporting processes by: oDeveloping project plans and workflow maps to determine scheduling and resource requirements, and ensure timelines and deliverables are metoMonitoring audit, data entry, and validation activitiesoInspecting the status of work in progress, completed work and resolving unique problems or situations that require specialized research or analysisoAssisting internal auditors during audit process, providing documents, reports, and other payroll-related credentials upon request.oDeveloping and revising internal policies and procedures to ensure compliance with campus policiesoFacilitating the implementation of the organization's training and communication plan for all time reporters and management, to include informational updates, training presentations, and end user systems supportoProviding coaching, feedback, training, and developmental support to all Payroll staff in carrying out their responsibilities for payroll and administrative servicesoCreating payroll metrics and analytics that illustrate the status and efficiency of time reporting processes *Support payroll systems development and implementation activities by:oParticipating in end user acceptance testing and validation activities, to ensure new or revised functionality is consistent with user requestsoRecommending system enhancements that comply with campus policies and bargaining unit contractsoPartnering with FBO SC leadership/IT to identify and troubleshoot systems issues *Ensure the timely and accurate completion of administrative service requests and maintenance of related hard copy and digital records by:oCoordinating employee onboarding, leave, and off-boarding activities, including the completion and processing of applicable forms, letters, contracts, and other employment documentsoMaintaining divisional and organizational charts, illustrating reporting and staffing dataoAuditing the processing of travel, Epay, finance, employment, personnel, merit, award, and compensation transactionsoAssisting internal auditors during audit process, providing documents, reports, and other payroll-related credentials upon request.
Minimum Requirements: *Education and Experience: A bachelor's degree in in business administration, economics, statistics, educational administration, political science, or an allied field, and four years of experience in administrative analysis or operations research; or an equivalent combination of education and experience. *Knowledge of the principles, practices, and techniques of payroll and administrative services supervision; applicable local, state and federal laws governing areas of responsibility; and systems and technology that support payroll planning, reporting, and processing. *Skill and experience in project management, planning, execution, monitoring, and controlling; supervising the delivery of payroll and administrative services; planning, organizing, and evaluating the work of assigned staff; implementing, interpreting, and applying complex, payroll and financial policies, as well as effectively communicating complex policy and procedures to others using tact and diplomacy; preparing timely and accurate reports, presentations and written materials; and using common office software including Microsoft Office Suite (particularly intermediate level Excel and PowerPoint functions). *Demonstrated ability to analyze complex problems, evaluate alternatives, and make appropriate recommendations and solutions; develop comprehensive timetables, and strategies to meet multiple competing priorities; promote and implement changes to current practices and processes; utilize effective interpersonal strategies to facilitate meetings and communicate payroll information across all levels of the organization; evaluate processes to establish and maintain fiscal accountability and fundamental internal controls; implement and manage change that requires either initiating a new behavior, modifying a process, or contending with emerging technology as well as change associated with new financial rules and policies; handle ambiguity in a fast-paced environment with multiple concurrent tasks and changing priorities; and maintain strict confidentiality at all times Preferred Qualifications: *Demonstrated knowledge of and experience working with the University of California (UC) online Payroll/Personnel System (PPS); University of California Riverside (UCR) Time and Attendance Reporting System (TARS); online processing system (e.g., Sub PO Lite, SUPERDOPE.); UC budget and financial account structure, processes, documents and systems; and the pay related provisions contained within UC Personnel Policies for Staff Members and collective bargaining agreements *Demonstrated experience with service center practices and technologies *Specialized payroll education and training, leading to a Fundamental Payroll Certification (FPC) or equivalent certificate or degree. Conditions of Employment: This is a full-time career position. The standard work schedule is Monday - Friday, 8:00 a.m. to 5:00 p.m. Overtime may be required. The budgeted annual starting salary range for this position is $48,678 - $74,144. All UCR employees are required, as a condition of employment, to successfully complete a background investigation through the U.S. Dept. of Justice. Benefits of Belonging:We offer a comprehensive compensation and benefits package. For information about our generous employee benefits package, please visit our website At Your Service: http://atyourservice.ucop.edu/employees/new_employee/orientation.html.
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